Call for Abstracts

Please find here below the FAQ's regarding Call for Abstracts.

How can I submit a paper?

You can submit an extended abstract if the Call for Abstracts is open.
To submit an (extended) abstract, you need to be logged in. Please log in (using your known email address or create a new account if you have never logged on to the EAGE website before). Once logged in, please follow this link and select the appropriate event to access the online submission module.

Can I submit an (extended) abstract via the event site?

At this moment it is not possible for all events to enter the online submission module via the event websites.

Kindly note that, as long as the Call for Abstracts deadline has not yet passed, you can submit an extended abstract via this link. Please keep in mind that you need to be logged in to submit an extended abstract and you will need to select the event you wish to submit for.

I cannot see my submission after login. Why not?

A submission is available/visible in the account of the owner of the submission, not in the accounts of all (co-)authors.
By default, the presenter will be set to the owner.

How can I change a submission?

To change your submission details or to upload a revision of your extended abstract, please log in again and go to the option 'Submissions' in your Dashboard.

You can edit your submission as long as the Call for Abstracts is open.

I received a request for a revision of my uploaded document. How should I proceed?

If you have received an email from the TP&P team (abstracts@eage.org) with a request to send a revision of your abstract, extended abstract or full paper via email, please send it with a reference to the event and the submission number in the subject of your email.

Is an extension of the submission deadline possible?

Unfortunately, it is not possible to extend the deadline to submit an extended abstract for any event.

When will the outcome of the selection meeting for the Paris 2017 conference be communicated?

We strive to inform all authors by 11 March 2017 at the latest about the outcome of the selection meeting.
Unfortunately, it is not possible to inform authors any sooner.

The status of my submission is still Being Reviewed. When will that be changed?

As soon as the Technical Programme has been finalized, the submission status will be changed and you will receive a notification via email.

We strive to inform all authors by 11 March 2017 at the latest about the outcome of the selection meeting.
Unfortunately, it is not possible to inform authors any sooner.

Is it possible to send my submission to EAGE via email?

It is not possible to submit your extended abstract via email to the EAGE. The time that is required to process submissions manually, does not allow us to do manual uploads.
Kindly note that emails with a request to manually upload a submission will not be taken into consideration.

When I subimtted, I indicated presentation type 'Oral Only', but my presentation has been accepted as Poster.

The selection of submissions for the Technical Programme of the 79th EAGE Conference & Exhibition 2017 has been done by around 30 experts. They have pulled the sessions together based on review score, as well as ' 'session consistency'.

During the selection process the submissions have also been checked for large differences in the rating of the same paper by different reviewers, to catch any oddities in the reviewing process.

The selection meeting decides which extended abstracts are more suitable for an oral or poster presentation
In case your extended abstract was submitted with presentation preference 'Oral only' and the decision of the selection meeting was that it is a best fit in a poster session, your submissions will be placed in that session.
Kindly note that it is not possible to swap your presentation with a presentation in an oral session. If your preference still remains 'Oral only' and you do not wish to present your extended abstract in a poster session,  your submission will be set to 'Rejected'.

Alternative is to withdraw your presentation from the programme, though we sincerely hope that you will join us in Paris and present your extended abstract.

The upload of my extended abstract fails. What should I do?

This is most likely caused by the fact that the abstract title and/or the name of the document you wish to upload are too long.

Kindly note the following:
- The maximum length of the abstract title is 120 characters (including spaces).
- The name of the document you wish to upload must be as short as possible, for example just a few words.

If the submission still fails, kindly try to submit an extended abstract using another browser (i.e. Google Chrome, Mozilla Firefox, Internet Explorer).

How can I review a paper?

If you have received an email that submissions are available in your account for reviewing purposes, please log in to your account. Please note that you need to log in using your email address.

Once logged in, you will be able to find the reviews under your Dashboard, option 'Reviews'.