EAGE conditions for submitting abstracts
Thank you for choosing to submit your abstract. Your abstract will be processed by EAGE Conferences B.V., P.O. Box, 3990 DB, Houten.
Please find the conditions for submitting the abstract and the use by the European Association of Geoscientists & Engineers and EAGE Conferences B.V. (hereinafter jointly referred to as: EAGE ) below. By proceeding with submitting your abstract, you agree with all of these conditions. Should you have any questions or remarks, please contact our offices. You can contact us at firstname.lastname@example.org, or by telephone: +31 88 995 50 55, open during office hours between 9am – 5pm CET, Monday – Friday.
* You will always remain the owner of the copyrights to the text
As author you will always remain the owner of the copyrights to the abstract. However, you give EAGE the permission to use your work (or, in legal terms: you grant a license to EAGE with respect to the abstract). It is set out in further detail below what conditions apply to this license.
* You are entitled to submit the abstract
Of course you must be entitled to submit the abstract to EAGE. By uploading the abstract, you declare that you hold all rights to all of the elements in the abstract (e.g. the text as well as any pictures, graphs, diagrams, tables, charts, etc. that are depicted) and that there are no third parties that hold any rights and that can object against the use by EAGE (and its partners) of the abstract.
* Interests of third parties
The abstract may not harm third parties in any way. If the abstract can in any way damage a third party, for instance their reputation and good name, their integrity, or their financial or other interests (for example if the abstract contains confidential information), you shall refrain from uploading it.
* Fulfillment of all criteria
It is very important for EAGE that all of the criteria that are set out above are met. Should the abstract you are about to submit fail to meet one or more of these criteria, EAGE can decide to pass any claims that EAGE and its partners (such as other companies in its group structure or the parties it granted permission to) receive from third parties on to you. By uploading the abstract you declare that you are aware of this and that you agree to indemnify all these parties for all of their costs and damages that are the result of the fact that the abstract does not meet all criteria (for instance legal costs for advice and proceedings, reimbursements that EAGE had to pay to any third party, costs for removing the abstract from all sources, etc.).
* Exclusivity for EAGE for 6 months
It is important for EAGE that the abstract that you submit is not in any way used for other events or by any other parties (including you as the author). In that way it can keep its publications for the event exclusive. Therefore you agree that EAGE is the only party that is entitled to use the abstract until 6 months after the event that you submit the abstract for (or, in juridical terms: you grant EAGE an exclusive license for 6 months). You declare that you have not submitted the abstract previously to other parties and that you will not do so until after 6 months after the event. This means that until these six months are over, you cannot copy or make available the abstract to the public, for instance by publishing it online or sending it to other parties (explicitly including hosting parties of other events). After these six months, you are free to use the abstract for other goals.
Exceptions may be granted for instance for internal (company) use or educational purposes. For confirmation, please contact us using the contact details below.
* Use by EAGE of the abstract
Your grant EAGE the permission to use the abstract for the event that you uploaded the abstract for. Amongst others, you grant EAGE the right to place the abstract on a USB stick or other medium that may be handed out to the visitors of the event and the contributing parties.
Should you present the abstract at the event, it speaks for itself that EAGE has your permission to show (your presentation of) the abstract at the conference space to the public and to provide all visitors with hand-outs.
Further to this, EAGE will be allowed to upload the abstract to its digital database called EarthDoc (and any other database that EAGE will have in the future).
Finally, EAGE may publish the abstract through other means, or having this done by third parties, such as publishers of magazines, databases or publishers of printed content.
The exclusivity of EAGE to use the abstract shall expire after 6 months after the event, but the permission of EAGE to use the abstract shall not. (Juridical: the license of EAGE to the abstract shall not be restricted in time.) This means that even after these 6 months EAGE can still use the abstract in the ways summed up above.
* Any questions?
Do you have any questions regarding these conditions? Please feel free to contact us at all times!
EAGE Conferences B.V., P.O. Box, 3990 DB, Houten, the Netherlands
Telephone: +31 88 995 50 55
(open during office hours between 9am – 5pm CET, Monday – Friday)