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How to register

The best way to register is by using the online registration form.
Please note, there are known issues with Safari as internet brouwser, therefore please use Firefox and or Chrome.

You can also register using the  PDF form (subject to a € 10 administration fee) and return it to:

EAGE Head Office
Registration Department
PO Box 59
3990 DB Houten
The Netherlands
Tel.: +31 88 9955055
E-mail: registration@eage.org

Please note!
Registration forms have to be accompanied by full payment.
Should you apply for the member fee, please state your EAGE membership number. For group registration, please send email to registration@eage.org.

After receipt of registration and payment, the delegate will receive a confirmation, which can be exchanged on-site for a badge. The confirmation will be sent via e-mail, when a valid e-mail address is supplied. The confirmation is also available for downloading via My EAGE (after login).

Registration includes

For an overview of what registration includes, please click here.

Registration fees

All fees are in Euros (€). One Euro of your total registration fee is donated to the EAGE Green Fund.

The deadlines are following the Local Time in the Netherlands (Central European Time (UTC/GMT +1 hour).
 

Registered and paid

Until
15/03/2016

16/03/2016 - 
25/05/2016

26/05/2016 -
on-site

 

Conference and Exhibition      
Conference & Exhibition full registration (Monday - Thursday)    
EAGE/SPE/EAOG student member1 € 100 € 140 € 180  
Full time student non-member1 € 175 € 210 € 260  
Conference Evening(for students only) € 60 € 60 € 70  
Student Field Trip (for students only) - Fully booked      
EAGE/SPE/EAOG student member1 € 40 € 45 € 45  
Full time student non-member1 € 45 € 50 € 50  

 

Students please note: registration for three or more Student Programme activities is mandatory.

 

Exhibition only (Monday - Thursday)(Click to open the Exhibition webpage)  
Exhibition full registration (Monday-Thursday) € 115 € 125 € 145  
Exhibition day pass (Tuesday, Wednesday, Thursday) - Price per day € 45 € 45 € 60  
Icebreaker reception ticket (Monday)4 € 45 € 45 € 60  

 

Workshops3(Click to open the Workshop programme)    
Workshop package 3 days (Sunday, Monday and Friday)      
EAGE/SPE/EAOG member € 155 € 185 € 215  
EAGE/SPE/EAOG student member1 € 125 € 135 € 145  
Non-member € 300 € 360 € 420  
Full time student non-member1 € 150 € 165 € 185  
Workshop package 1 day (Sunday, Monday and/or Friday)      
EAGE/SPE/EAOG member € 105 € 135 € 180  
EAGE/SPE/EAOG student member1 € 75 € 85 € 95  
Non-member € 200 € 235 € 280  
Full time student non-member1 € 100 € 115 € 135  

 

Short Courses3(Click to open the Short course Programme)    
EAGE Short Courses 1, 3, 4 (one day courses) - Price per course    
EAGE/SPE/EAOG member € 455 € 495 € 545  
Non-member6 € 555 € 595 € 645  
Short Course 2 (two days course)      
EAGE/SPE/EAOG member € 670 € 725 € 795  
Non-member6 € 770 € 825 € 895  
SPE Short Courses 1, 2 - Price per course      
EAGE/SPE/EAOG member € 455 € 495 € 545  
Non-member € 555 € 595 € 645  
SEG DISC (Registration via www.seg.org/disc)      

 

Field Trips3(Click to open the Field Trips overview)    
Registered and paid before 15/05/2016 Field Trip 1 Field Trip 2 Field Trip 3 Field Trip 4  
EAGE/SPE/EAOG member € 425 € 195 € 195 € 195  
Non-member € 525 € 295 € 295 € 295  

 

Technical Excursion3(Click to open the Technical Excursion)    
Registered and paid before 15/05/2015        
EAGE/SPE/EAOG member € 65      
Non-member € 85      

 

  1. To qualify for the reduced student registration fee: 
    • Students must be enrolled in a full-time study programme at a recognized university or institute.
    • The registration must be accompanied by a copy of a student ID card and/or official proof of enrolment.
    Please note: student non-members cannot be older than 34 years of age (when registering).
  2. Students interested in attending the Field Trip on Monday 30 May and/or in the Student Evening Tuesday 31 May, will be subject to an additional charge.
  3. Please note that the EAGE reserves the right to cancel the short course(s), workshop(s) or Field Trip(s) due to low participation. In this case, payment will be refunded in full.
  4. A ticket for the Icebreaker Reception is included in all full Conference & Exhibition and Exhibition Only registrations, except for the Conference & Exhibition day registration or Exhibition day registration. When you register for the Exhibition day pass on Tuesday and you would like to participate in the Icebreaker Reception on Monday, please note that you require Exhibition day passes for both Monday and Tuesday.
  5. The non-member fee includes EAGE or SPE membership for 2016, according to your choice.
  6. The non-member fee includes EAGE membership for 2016.

Members please note: To qualify for the member registration fee, your EAGE membership dues for 2016 must have been paid and confirmed before 1 March 2016. The processing time for membership applications or renewals is 10 working days.

*Please note:  Children under the age of 16 are not allowed to register or attend the conference, the exhibition and all family member activities.

Methods of payment

All payments must be made in Euros (€)

  • By credit card (VISA, Master card, AMEX) through our secure web server
  • By credit card authorization on the pdf registration form
  • By bank transfer (Made out to: EAGE Conferences BV, Bank: ABN-AMRO Bank, Netherlands, IBAN/Account number: NL09ABNA0446255300, BIC/Swift code: ABNANL2A )

Please indicate your name and/or invoice number clearly on bank transfers. Due to postal or bank delays, registration by post and/or bank transfer will not be accepted after 15 May 2016.

Please allow at least two weeks for processing.

Please note that credit card authorizations not done online will require a signed credit card authorization form to be sent by post, fax or scanned to e-mail.

Cancellation and Changes Policy

Registration fees will be refunded as follows:

  • Cancellation received before 15 April 2016: Full refund (after the event) minus an administration fee of € 35 per person. Non-members please note: membership fee included in the conference fee will not be refunded; membership will remain active for the remainder of 2016.
  • Cancellation received on or after 15 April 2016: No refund will be made. For non-members, please note your included membership will remain active for the remainder of 2016.
  • Transfer of your registration to another name will cost a € 35 administration fee, plus any differences in delegate types, where applicable (for instance when changing a registration from a member to a non-member).
     
  • For an overview of all EAGE Registration Terms and Conditions please click here to download [pdf].

EAGE Head Office
Registration Department
PO Box 59
3990 DB Houten
The Netherlands
Tel.: +31 88 9955055
E-mail: registration@eage.org

Official invitation

Invitation letters for visa purposes will be issued by the EAGE Europe Office to those who have registered and paid.

In order to obtain an invitation letter, the online invitation letter request form must be completed.

Please note that EAGE cannot guarantee the usability of an invitation letter. Please refer to the nearest consulate in your country of residence for specific visa requirements.

EAGE members can automatically generate an invitation letter in My EAGE (log in to the EAGE website and go to My Services - Invitation Letter). If you registered as a non-member and membership is included in your registration fee, please note that you will receive your login details for the EAGE website within 14 working days.

We advise delegates who require a visa to start their application process three months prior to the event as in specific cases the visa process may be lengthy (up to two months).

EAGE Green Fund

In 2010, the EAGE Board decided to launch the EAGE Green Fund. From all registration fees for EAGE events one euro (€1) will be donated to the EAGE Green Fund with no increase in cost for our members. This will be supplemented with a contribution by EAGE and voluntary donations from event delegates. The money raised in this way will be utilized to initiate and support geoscience and engineering environmental initiatives. Read More.

Liability Clause

EAGE cannot be held liable for non attendance due to visa issues or any other travel or legal obstructions. If an event or part of an event is cancelled, EAGE shall not be responsible for airfare, hotel or other costs incurred by the registrants. Speakers and programme agenda are subject to change. EAGE shall not be liable for damages, expenses, personal injury or loss except when caused by gross fault or negligence on the side of EAGE. EAGE's liability is expressly limited to the amount paid for this event by the participant to EAGE.